Privacy Policy

Last updated: February 10, 2026

1. Introduction

Harmoniq Safety ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our workplace safety management platform.

2. Information We Collect

2.1 Personal Information

  • Name, email address, and contact information
  • Company name and job title
  • Account credentials
  • Profile photos (if uploaded)

2.2 Safety & Operational Data

  • Incident reports and safety observations
  • Inspection and checklist data
  • Asset and equipment information
  • Location data for incidents and assets
  • Photos and media attached to reports

2.3 Technical Data

  • IP address and device information
  • Browser type and version
  • Usage patterns and analytics
  • Cookies and similar technologies

3. How We Use Your Information

  • Provide and maintain our safety management platform
  • Process and respond to incident reports
  • Generate safety analytics and compliance reports
  • Send notifications about tasks, incidents, and updates
  • Improve our services and user experience
  • Comply with legal obligations and safety regulations

4. Data Sharing

We do not sell your personal information. We may share data with:

  • Your Organization: Managers and administrators within your company
  • Service Providers: Cloud hosting, analytics, and support services
  • Legal Requirements: When required by law or to protect safety

5. Data Retention

We retain your data for as long as your account is active or as needed for legal compliance. Safety records may be retained longer to meet regulatory requirements (e.g., OSHA record-keeping requirements of 5+ years).

6. Your Rights

Depending on your location, you may have the right to:

  • Access your personal data
  • Correct inaccurate data
  • Request deletion of your data
  • Export your data in a portable format
  • Opt-out of marketing communications

7. Security

We implement industry-standard security measures including encryption in transit (TLS 1.3), encryption at rest, access controls, and regular security audits. However, no method of transmission over the Internet is 100% secure.

8. Contact Us

For privacy-related inquiries, contact us at:
[email protected]